Posturite has taken another giant step towards its eventual goal of having a paperless office with the introduction of a new electronic document management system at the company’s headquarters in Berwick, East Sussex. The new system will do away with the need to keep paper files and allow staff across the country to have instant access to the information stored in them. At the moment regional managers, account managers and customer support executives who spend most of their time on the road have to rely on admin staff at HQ to retrieve any account or other information they may need before visiting a client.
Now they’ll be able to access all the company’s records via their laptops from wherever they are in the country. Chris Jones, information system and software manager, said:
“Not only will the new system lead to major efficiency savings, but we will also be able to cut back dramatically on the amount of paper we have to store. Once any incoming documents have been scanned into the system, they can be shredded and sent for recycling. There’s no need to hang on to them because authorities such as HM Revenue & Customs accept copies stored on the system as legitimate.”
The three-part system marries up Canon’s flagship iRC5185i network-ready, high-speed, multi-functional workhorse with ADOS and eCopy software and hardware.